Competition Rules
Photo by Mark BrierleyHow to enter
You can add entries at any time until the competition closes, however once entries have been confirmed, they are unable to be changed.
You retain copyright
The Epson International Pano Awards is open to all photographers.
You retain copyright in each entry.
Our sponsors, including Epson do NOT assume rights of use for commercial purposes. Images are used for display of winning and highest scoring images in relation to the competition only.
Judging will take place in August, with results scheduled for announcement in September/October 2023.
Entry Fees
Entry fees are in USD and are payable by credit card (via secure Stripe Payment Gateway) or Paypal. Please follow the prompts when finalising your entry.
The ‘early-bird’ entry period closes on Monday June 26th at Midnight (UTC-11), 2023. The final entry period closes Monday July 17th at Midnight (UTC-11), 2023.
We specifically reserve the right to extend the entry period if the competition is undersubscribed and costs have not been met.
You can add entries at any time until the competition closes, however once entries have been confirmed, they are unable to be changed.
Multiple entry discounts will be unavailable during the final entry period.
Image Preparation & What is a Panorama?
All images must be panoramic format, defined for this competition as a minimum 2:1 ratio (long side : short side). Click here for more information regarding this definition, which has been chosen as it includes all historical and modern methods in panoramic photography (digital stitching is a relatively recent development in the history of panoramic photography). Images may be stitched and/or cropped from multiple or single captures.
Therefore, your entry files (Open and Amateur competitions) should be 3000 pixels on the long side, and NOT GREATER THAN 1500 pixels on the short side.
Images not complying with the minimum ratio rule will be given the lowest average score.
Please do not watermark your images.
Click here for more information.
Image Size Guide
Open & Amateur Entries
Long Side: 3000 pixels (exactly)
Short Side: 1500 pixels (maximum)
VR/360 Entries
Long Side: 6144 pixels (exactly)
Short Side: 3072 pixels (exactly)
Scoring
Photographer of the Year
To be awarded Open or Amateur Photographer of the Year you are required to:
- be a finalist (top 10)
- AND have at least two other images place within the top 50 of a category in the same competition
This rule does not apply to any other place-getters or special awards.
We want to ensure the coveted titles are awarded not only to a single high score, but a solid performance with a portfolio of images.
In addition to the awarding of cash and the prize pool to the top places in each competition, scores will be scaled following final judging to award the following ratios of overall entries;
Gold awards; top 2%, score 86 and above
Silver awards; next 10%, score 80-85
Bronze awards; next 33%, score 70-79
Awards certificates will be made available to recipients online as PDF files. Take care when entering your name in the entry process as this will be used directly for any certificate you receive.
NOTE: Gold, Silver and Bronze awards do NOT denote a 1st, 2nd or 3rd place. The top 50 placings in each category will also be acknowledged online by way of the Top 50 galleries.
Major Special Awards
The RAW Planet Award
This Award is for the highest scoring stitched image in the Open competition. To be eligible for this award, you also need to employ limited software processing to your image except stitching – the award is for the best ‘in-camera’ AND stitched panorama (2 or more frames). RAW files will be requested from finalists for review. Basic RAW adjustments are allowed.
The Epson Digital Art Prize
The Epson Digital Art Prize will be decided by the executive team at Epson Australia from the top 50 entries in the Open competition. To be considered for this award, your entry must show excellence in digital post-processing as well as having exceptional photographic technique.
The Nikon Australia Award
This will be awarded to the highest scoring Australian entrant in the Amateur competition.
Curator’s Award
The Curator’s Award will be awarded by curator David Evans to his overall favourite image in the competition. To be eligible for this award, you need to score within the top 50 in any category of Open or Amateur, or top 20 in VR/360.
Entries will be automatically considered for these Major Special Awards, with the exception of the RAW Planet award (please indicate your intention to be considered for the RAW Planet Award via the checkbox during the entry process)
Definitions & other notable rules
Images may be from single capture or stitching software, film or digital capture, including drones, but must be 100% photographic in origin. Manipulation is allowed but excessive manipulation may be scored down by the judges if not well executed. Computer generated images and elements are not permitted.
– Open and VR/360 competitions = All photographers eligible (including non-professionals)
– Amateur competition = Non-professional photographers only
– The Open and Amateur competitions each have subcategories of Nature/Landscape and Built Environment
An Amateur is defined for this competition as someone who earns less than USD$20,000 per year from photography as an occupation. Amateurs may enter the Open, Amateur or VR competitions.
All photographers earning more than US$20,000 per year from photography may ONLY enter the Open or VR/360 competitions. Winners in the Amateur competition will be thoroughly checked for Amateur status.
Amateurs and non-professionals may enter an identical image into the Amateur and Open competitions if they wish, as they are judged as separate competitions with different judging panels.
Entries in the Nature categories should be predominantly of natural subjects, although some man made objects within image are accepted. An example of this would be a jetty or a building within a landscape. This can be subjective and leeway will be applied.
Entries in the Built Environment categories should be predominantly of man-made subjects, although some natural subjects within the image are accepted. An example of this would be a park within a city environment. This can be subjective and leeway will be applied.
An image may not be entered in both Nature and Built Environment categories in the same competition (Amateur or Open).
People, animals, abstract/creative, B&W and vertical panoramic images can be entered in any category, with the exception of the VR/360 competition where vertical images are not accepted.
A Gigapixel image is defined as more than one billion pixels. Gigapixel images are exempt from the minimum 2:1 ratio rule. Highest scoring gigapixel entrants will be required to supply original gigapixel files for verification.
360 degree spherical images (also known as ‘little planets’) are also permitted in the Open or Amateur competitions, and are exempt from the minimum 2:1 ratio rule. Please select ‘Gigapixel’ in the entry process in order for the entry system to accept them.
Entering multiple substantially similar entries in the same category may be marked down by the judges.
There is no restriction on the date of origin of entries, or on the number of entries per entrant, however images entered in previous Epson International Pano Awards competitions are not permitted and if detected will not receive a score.
Other Special Awards
During the entry process you will be prompted to indicate your eligibility to be considered for the various other special awards, which are additional to the main judging/prize pools. Please tick all that apply to your entry.
Additional prizes will also be awarded in the Open competition for;
- Highest Scoring IAPP member
- Highest Scoring Gigapixel Image
- Highest Scoring Image from Film Capture
- Highest Scoring Smartphone Image
- Highest Scoring Vertical Image
- Highest Scoring Aerial Image
Winners will be asked to provide proof in each case.
The Highest scoring IVRPA member across Open, Amateur and VR competitions will also be awarded.
Note: you are NOT required to be a member of the IAPP or IVRPA to enter the competition in general.
The Rest Of The Rules In Full
- By entering the Competition You hereby accept these Competition Rules, Terms and Conditions, including the rules summary above
- Closing Date: Entries and the Entry Fees must be submitted by midnight (UTC -11) Monday 26th June, 2023. Final entries will be accepted until Monday 17th July, 2023. Multiple entry discounts will not be available during the final entry period. All entry fees include GST for Australian entrants. We specifically reserve the right to extend the entry period if the competition is undersubscribed and costs have not been met.
- The entry fee for the Open competition is US$22 per image. There is no restriction on the number of entries per entrant
- The entry fee for the Amateur competition is US$20 per image. There is no restriction on the number of entries per entrant
- The entry fee for the VR/360 competition is US$20 per image. There is no restriction on the number of entries per entrant
- All entrants understand that any image submitted to the competition and subsequently shortlisted or awarded may be used by The Epson International Pano Awards, and its Event Partners, for marketing and promotional purposes of the event only. You hereby grant The Epson International Pano Awards a non-exclusive, irrevocable license in each Entry throughout the world in all media for any use in connection with the Competition, including, but not limited to:
- judging the Competition during the year of entry
- displaying at public exhibitions showing The Epson International Pano Awards and organized by The Epson International Pano Awards in perpetuity
- inclusion within the Website and/or an Awards catalogue in perpetuity
- inclusion within any materials promoting of the Competition and / or any exhibition organized by The Epson International Pano Awards or its Event Partners, in the promotion of The Epson International Pano Awards in perpetuity
- sub-licensing the Entries to the press for reproduction in connection with the Competition and any exhibition for a period of 5 years
- allowing viewers of the Website to view images on a computer screen, PDA or mobile telephone, in perpetuity
- Judging will be ‘blind’. Individual scores from judges on each panel will be averaged to produce a single score for each entry. The top 10 finalists in each category will then be re-scored to produce the final category results (except VR/360 which will be finalized from the first judging round). The overall winner in each competition will be decided from the category winners. The highest scoring entrants in Open and Amateur are also required to have two other entries within the top 50 places in either category of the same competition to be awarded Photographer of the Year. In the case of this requirement not being fulfilled, the next eligible entrant will be considered. In the case of no entrant having three entries within the top 50 placings, entrants with two entries in the top 50 placings will be considered. No names or other indicators will be shown in judging to lead to the entrant and no names or other indicators are allowed on the Entry that could indicate who is the author of the Entry. Entries will be assigned a random catalogue number for judging
- By entering the Competition, You agree and acknowledge that The Epson International Pano Awards is permitted to receive Your registration data. All personal information will be used by The Epson International Pano Awards in accordance with its Privacy Policy
- To enter, you must upload your image via the following website: www.thepanoawards.com (the “Website”), following the on-screen instructions carefully
- The Epson International Pano Awards reserves the right, in its sole discretion, to disqualify and remove any entry that does not comply with the following requirements;
- You are the sole owner and author of each Entry
- The image presented for judging must be 100% photographic in origin, generally this means using a camera or similar device
- You confirm that each person depicted in the Entry has granted permission to be portrayed as shown, unless copyright laws in your jurisdiction allow for the photographing of persons in a public place without consent
- Each Entry does not contain any infringing, threatening, false, misleading, abusive, harassing, libelous, defamatory, vulgar, obscene, scandalous, inflammatory, pornographic or profane content
- Each entry does not contain any material that could constitute or encourage conduct which would be considered a criminal offense, give rise to civil liability, or otherwise violate any law
- Each entry does not infringe upon the copyrights, trademarks, contract rights, or any other intellectual property rights of any third person or entity, or violate any person’s rights of privacy or publicity
- You agree to fully indemnify The Epson International Pano Awards in respect of all royalties, fees and any other monies owing to any person by reason of Your breaching any of the foregoing
- Your Entry does not include elements which You have purchased or secured the rights to use stock images, or procured from the public domain
- You will accept the decision of the judges, and agree not to contact any judge directly in relation to your entry/entries, or engage in attacks on the judges or judging process in any media including social media
- Any photograph used by The Epson International Pano Awards shall carry a credit line. Any failure to provide such credit line shall not be deemed to be a breach, as long as The Epson International Pano Awards uses its reasonable endeavors to rectify such failure within a reasonable period from the date of notice of such failure
- The Epson International Pano Awards and its Event Partners assume no responsibility and are not liable for any image misuse by external third parties
- The Epson International Pano Awards assumes no responsibility for any incorrect, inaccurate or incomplete information, whether caused by website users or by any of the equipment or programming associated with or utilized in the Competition, and The Epson International Pano Awards assumes no responsibility for technical, hardware or software failure of any kind, for lost network connections, garbled computer transmissions, other problems or technical malfunctions with regard to the Competition. The Epson International Pano Awards assumes no responsibility for any error, omission, corruption, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft or destruction or unauthorized access to or alteration of Entries. The Epson International Pano Awards is not responsible for any problems or technical malfunction of any telephone network or lines, computer on-line systems, servers, computer equipment, software, failure of any e-mail addressed to The Epson International Pano Awards on account of technical problems, human error or traffic congestion on the Internet or any website, or any combination thereof, including any injury or damage to Your or any other person’s computer related to or resulting from participation or downloading any materials in the Competition. If for any reason a contestant’s entry cannot be viewed or is not capable of running as planned, including infection by computer viruses, bugs, tampering, unauthorized intervention, fraud or technical failures, The International Pano Awards assumes no responsibility.
- In no event will The Epson International Pano Awards, its parents, affiliates, subsidiaries and related companies, Event Partners, its advertising or promotion agencies, or its officers, directors, employees, shareholders, representatives or agents be responsible or liable for any damages or losses of any kind, including direct, indirect, incidental, consequential, special or punitive damages arising out of any contestant’s access to and use of the Website. Without limiting the generality of the foregoing, everything on the Website is provided “as is”, without warranty of any kind, either express or implied, including but not limited to, the implied warranties of merchantability, fitness for purpose or use or non-infringement.
- You agree to participate in related publicity and to the use of your name and likeness for the purposes of advertising, promotion and publicity in connection with the competition without additional compensation
- All entrants must be ready to supply a high resolution image suitable for printing in an exhibition display, if asked, within 7 days of judging completion. These large files will not be retained following exhibition, and all exhibition prints will be destroyed afterwards
- There are no alternatives available for prize winners. Prize recipients are responsible for any import taxes or levies payable on receipt of prizes in your own country. All prizes issued as vouchers do not include shipping
- Winners will be published online on www.thepanoawards.com
- No late entries accepted after the pre-advertised final entry period
- Entry fees and prizes are quoted in USD. The Epson International Pano Awards does not account or have any liability for any participants’ bank fees and charges that may be levied in currency conversion and currency transaction by the participating bank or institution. Prizes are paid in USD via Paypal, any currency conversions to local currency and Paypal fees are at winner’s expense at the time of conversion
- The Epson International Pano Awards decisions are final. Right of rejection and or right of refusal are at the discretion of the event organizers and can happen at any time
- Judges, sponsors, entry fees and prizes may be changed without notice up to the closing date of the competition. The International Pano Awards accepts no responsibility for non-delivery of prizes from sponsors for reasons such as insolvency
- All entries are subject to the laws of Australia and the state of South Australia
- All terms and conditions subject to change without notice with the exception of copyright clause 6
